Members' Area

Claim expenses

Travel costs for use of your personal car, or use of public transport, will be reimbursed by the Citizens’ Assembly. You will receive a travel claims form at each meeting, which you should complete and submit to the Secretariat.

Toll charges and car parking costs will also be reimbursed, once you provide a receipt. Please ensure that all receipts, tickets etc. are submitted as soon as possible to the Citizens’ Assembly to avoid unnecessary delay in payment. These receipts can be emailed to members@citizensassembly.ie after the meeting, if not available at the meeting itself.

If you are travelling by car you will need to provide details of your car registration and engine capacity (c.c.). The total mileage will be calculated by the Secretariat, based on the information provided by the member.

If you are travelling by public transport, the cost of train/bus tickets will be reimbursed on submission of receipts or your ticket.

Guidelines for the use of taxis

Taxis are only permitted in the following exceptional circumstances only:

• where no suitable public transport is available (i.e. train or bus);
• where public transport is available only at equal or greater expense.
• where the use of public transport would result in significant overall travel time.
• where the member has mobility difficulties that warrant the use of a taxi.

In all instances, you should contact the Secretariat in advance if you need to travel by taxi. Where a Member uses a taxi service, they must pay the taxi provider directly, ensure they obtain a receipt for the payment and seek reimbursement from the Citizens’ Assembly. If you tip your taxi driver, this will not be reimbursed.

You can claim travel expenses by:

• handing your completed form directly to a member of the Secretariat at any meeting
• emailing your claim form and receipts to members@citizensassembly.ie
• posting your completed claim form and relevant receipts to: Citizens’ Assembly Secretariat,16 Parnell Square East, Dublin 1 D01X9Y2

Reimbursement will be made by bank transfer into your bank account. We will require you to fill out a supplier set-up form. This form is to be completed as a once-off but will set you up as a payee with our finance unit. If you change your bank account during the process, you will need to complete this form again.

You will have received a Supplier Set Up Form in your welcome pack at the first meeting. You will be provided with a new claim form at each meeting.

Support with childcare costs

Where a member incurs childcare costs in order to attend meetings, (whether the child/ren are being looked after at home or travelling with the member) the Secretariat will provide a set contribution at the rates set out below. Please note this contribution is an overall subsidy and not on a per-child basis.

The contribution by the Citizens’ Assembly towards the cost of childcare is as follows:

All child-minding arrangements must be made by yourself.
If you plan to bring your children to the venue, please inform the Secretariat as soon as possible, preferably 14 days in advance as this will determine the type of room booked with the hotel on your behalf. You can request a childcare cost form at each meeting or by contacting the Secretariat at members@citizensassembly.ie, or call (01) 619 4111.

The Secretariat are committed to supporting all members of the Citizens’ Assembly and will make every effort to accommodate members with any particular needs. Should you have any personal concerns or require accommodations, please contact us at 01 6194111.

Forms can also be downloaded below:

• Supplier Set Up Form (blue form)
• Travel Claim Form (yellow form)
• Childcare Claim Form